Valcor Engineering is currently seeking a Strategic Executive Assistant to serve as a trusted partner to the CEO. This highly visible role will manage and support the day-to-day administration of the Executive Office. To perform this job successfully, the incumbent is expected to handle highly sensitive and confidential financial, legal, personnel and institutional information while exercising professionalism and discretion at all times.

Responsibilities include:

• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements. 

• Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. Work closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Answer CEO Office phone line and respond to inquiries as appropriate per guidance from CEO.

•  Serve as the primary point of contact for the CEO with respect to internal and external constituencies on all matters of a highly critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s organization policy.

• Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials. Provide “gatekeeper" role, for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, accountability, and support with the Executive Team.

• Coordinate all Executive Team meetings and assist with staff meetings and events as needed.

• Attend meetings with CEO and record action items, due dates, and responsible parties. Follow up on action items CEO provides to senior staff and ensure that projects are being managed on schedule to CEO imposed due dates. Schedule follow-up meetings with CEO and appropriate staff to review progress of actions and results metrics. Ensure completion of projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. 

• Assist in driving the organization’s Cultural Touchstones—especially with Executive staff. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization grows. 

• Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, etc.

• Other projects/duties as assigned for the overall benefit of the organization.

Must haves:

Advanced Excel and PowerPoint skills are required. 

Excellent communications skills, verbal and written, are a must.

Strong analytical background is preferred.

Organizational skills and attention to detail.

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.